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  • Graduation Honors Large
    Kaplan University Graduate

    The FAQs below pertain to the Indianapolis campus student commencement. Here you will find some answers to commonly asked questions about the Indianapolis campus graduation.

    If you are attending a different campus ceremony, please contact the graduation coordinator at the campus for more details. Click here for campus contacts.   

    If you are attending the Online Graduate ceremony, held in Chicago, click here.

  • General Questions

     See below for frequently asked questions about the graduation ceremony.

  • When is graduation?

    Kaplan University holds graduation ceremonies throughout the year at various locations that online and campus students can attend. Please click here for upcoming ceremony dates and information. Dates are posted as soon as they are scheduled. Kaplan University Indianapolis hosts one ceremony a year. This year it will be held on Saturday, August 12, 2017 at 1:00 pm.

    Am I required to attend graduation?

    No, the ceremonies are celebratory events and graduates are not required to attend.

    How do I know if I am eligible to participate in the ceremony?

    Candidates may walk in the August graduation ceremony provided they have completed all degree requirements by July 21, 2017. If you are not sure when your degree will be complete, please contact your Academic Advisor to go over your credits and requirements.

    Can I attend a ceremony if I have a balance on my student account?

    Yes. Owing a balance only prevents graduates from receiving their diploma, and the actual diplomas are not handed out at the ceremonies.

    What do I have to do to attend a graduation ceremony?

    Students who want to walk in the Indianapolis graduation ceremony must register by filling out the Indianapolis Graduation Participation Form, click here. Participation forms are due Monday, July 24, 2017. Forms will not be accepted after the posted deadline.

    How much does it cost to attend graduation?

    The Indianapolis ceremony fee is $100.00 and covers the following:

    • Graduation tickets 
    • Diploma cover 
    • Graduation program 
    • Honor cords for those who qualify 
    • Military coin for those that are active duty or veterans 
    • Facility and event costs 

    This fee does not cover the graduate’s cap and gown as it needs to be ordered directly from Jostens by clicking here or calling 800.854.7464. Graduates are responsible for travel expenses associated with getting to the ceremony, such as hotel and airfare. Graduates who can no longer attend the ceremony must notify the Graduation Event Team at least 5 weeks prior to the ceremony date to avoid the cancellation fee of $125.  

    When should I register for my ceremony?

    Registration begins approximately 7 months prior to the ceremony date and ends approximately 3 weeks prior to the ceremony date. Once registration begins, the Indianapolis ceremony participation form will be posted on the Ceremony Info(insert Link) page of the Indianapolis Graduation Center.

    How many guests may I bring to the graduation ceremony?

    Guest seating limits varies with each ceremony as they are based on the auditorium’s seating capacity as well as the number of graduates expected to attend. Children 3 years or younger are expected to sit on the lap of an adult and will not require a ticket. Please see the Ceremony Info(insert Link) page for the upcoming ceremony’s guest seating limits.

    Can I bring additional guests above the allotted amount?

    • Each graduate may bring up to 4 guests to the ceremony. Based on the number of graduates who attend, there may be additional guest tickets available. If you would like to be placed in a lottery for two extra tickets, please note this when you register for the ceremony. Due to the capacity limits in the auditorium and fire-code regulations, we are required to limit the number of tickets per graduate. Recipients of the extra ticket will be notified no later than July 31, 2017. There are no guarantees that you will be a lottery winner and no graduate will receive more than 6 tickets total—NO EXCEPTIONS.
    • Child Seating: If a child needs his or her own seat to be comfortable, they will require a ticket. If a child is sitting in an adult's lap then they do not need a ticket.

    Can I attend a ceremony at a later date?

    Graduates may attend any ceremony that falls after their degree completion date. Please visit the Campus Ceremonies page frequently for updated ceremony dates and information.

    Can I attend the ceremony if I’ve earned a certificate?

    Yes, graduates earning certificates may attend the ceremony, provided that eligibility guidelines have been met.

    How can I get invitations for family members who need to apply for travel visas?

    While there are no formal invitations sent out, graduates can write to graduation@kaplan.edu and the graduation team can provide a letter to be given to the embassy.

    What time do I need to arrive at the ceremony?

    The graduation check-in area for the Indianapolis Ceremony is located on the 2nd floor of the Indiana Convention Center. The schedule for graduate check in for the ceremony is listed below:

    Saturday, August 12, 2017

    Indianapolis Ceremony Schedule
    Commencement for graduates 
    11:30 am—Graduate Check-in 
    12:00 pm—Auditorium doors open for ceremony guest seating
    1:00 pm–3:00 pm—Ceremony.

    What time will the ballroom doors open for guest seating?

    The ballroom doors will open one hour prior to the scheduled start time of the ceremony.

    Are seats assigned?

    Graduates will be seated by degree. Guest seating is open and on a first come first serve basis. Ushers will monitor and ask that seats not be saved.

    Will the Indianapolis Ceremony be broadcasted live over the Internet?

    No.

     

    Will there be a photographer at the ceremony?

    Yes, a professional photographer will be onsite taking photographs of graduates during the ceremony.

    How do I purchase professional graduation photos?

    Graduates will be contacted by the photographer approximately 2–3 weeks after the ceremony, as soon as all photos have been posted to their website. If you are not contacted within a month of your ceremony, please visit the photographer’s site at https://events.lifetouch.com/.

    Is there a hooding ceremony?

    Master’s and doctorate-level graduates will be hooded during the graduation ceremony. There are no separate hooding ceremonies.

  • Caps and Gowns 

    See below for frequently asked questions about the ordering your cap and gown.

  • Where do I order my cap and gown and can I order a set if I am not planning to attend graduation?

    Students who were admitted to Kaplan University through the South Portland, Lewiston, or Augusta campuses will order through the registration form. All other graduates are responsible for purchasing their caps and gowns. You do not have to attend a ceremony to order regalia. Those attending should order their set no later than April 16, 2017, to ensure it arrives in time. All caps and gowns are black, and tassels are color coded by degree. No orders will be taken by the vendor after the April 16 deadline.

    Can I purchase or exchange my cap and gown at the ceremony venue?

    Kaplan University does not sell caps and gowns. As a courtesy, a small inventory of caps, gowns, and tassels will be available onsite for exchange purposes, however, there is no guarantee that your size or tassel color will be available. We recommend ordering your cap and gown at least 7 weeks prior to the ceremony to ensure you have a gown.

    My degree is not listed on Jostens’ site. How do I ensure I am ordering the correct gown and tassel?

    Degrees are broken down by major/curriculum on the Jostens site. Please see the Cap and Gown page for a listing of degrees to determine which major/curriculum to select on your order form.

    Can I purchase a tassel only?

    Tassels come with the cap and gown set however there is an option to purchase the tassel separately on the Jostens site.

    Do I need a hood?

    Hoods are part of the master's and doctoral-level cap and gown packages and come with the set when ordered through Jostens. A hood can be ordered separately for those who already have a cap and gown but please make sure your gown is a master's gown.

    Can I purchase a cap and gown if I’ve missed the order deadline?

    Graduates who miss the ordering deadline may contact Jostens’ Customer Service at 800.854.7464 to see if they will accept a late order. Please note that late orders may be subject to additional late and/or rush delivery fees.

    Can I use my cap and gown set from a previous ceremony?

    As long as your cap and gown is black, you may use it again. Please note that certificate-, associate’s-, and bachelor’s-level gowns are the same. Master’s and doctorate-level gowns have different sleeves and come with the required hood.

  • Diplomas and Transcripts

    Question about your transcript? See the FAQs below. 

  • When will I receive my diploma, and do I have to attend a graduation ceremony to receive it?

    Diplomas are mailed by the Office of the Registrar approximately 8 weeks after completion of the final class and all program and financial requirements have been confirmed by University officials according to the University Catalog. Diplomas are not distributed at the graduation ceremonies.

    Where can I order a frame for my diploma?

    Diploma frames can be ordered from the Student Store. Click here to view frames and other alumni items.

    What size will my diploma be?

    Diplomas are 8.5" x 11.0".

    How do I obtain a copy of my transcripts?

    Official transcripts can be ordered through Parchment Exchange. Please see the “Transcripts” link in the Registrar and Credits page of KU Campus for ordering instructions.

  • Academic Honors 

    See below for frequently asked questions about academic honors.

  • How do I know if I have earned academic honors?

    Effective January 1, 2016, graduates who complete their degree with a current enrollment grade point average (GPAs) of 3.70 or higher will achieve academic honors status. Certificate- and master’s-level graduates are not eligible for academic honors. Academic honors statuses will be noted on diplomas and transcripts.

    The academic honors statuses are as follows:

    •  Cumulative GPA of 3.70–3.79—Cum Laude
    •  Cumulative GPA of 3.80–3.99—Magna Cum Laude
    •  Cumulative GPA of 4.0—Summa Cum Laude

      Will I receive honor cords to wear at the ceremony?

      Only associate’s- and bachelor’s-level graduates who attend the ceremony will receive an academic honor cord during check-in.

      Will I be recognized for academic honors at the ceremony?

      Graduates who achieved academic honors will be recognized during the ceremony agenda and their honors status will be noted in the ceremony program.

      Can I wear my honor society cords at the ceremony?

      Graduates who are members of an honor society may wear their honor society regalia (cords, stoles, pins, etc.) at the ceremony. Honor society graduates should contact the Office of Student Life at StudentLife@kaplan.edu. Graduates must be existing honor society members prior to their final term.

    • Travel

      Learn more about travel to and from the ceremony.

    • Does Kaplan University provide hotel or airfare to those attending the ceremony?

      No, graduates are responsible for covering all necessary travel expenses. Graduates are responsible for reserving their own rooms. We recommend booking reservations early to avoid sold out rooms.

      Will transportation be provided between the airport and hotel/ceremony venue?

      Graduates and guests will be responsible for securing transportation between the airport, hotel, and venue. Shuttle services are available at most airports.

    • Purchasing Additional Graduation items

      See below for frequently asked questions about how to purchase other items for your graduation.

    • Where can I purchase additional items, such as printed graduation announcements, class ring, diploma frame and Kaplan University branded items?

      Printed announcements and class rings can be ordered through Jostens

      Diploma frames and Kaplan University branded items can be ordered from the Student Store. Click here to view frames and other alumni items.

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